Job Details

Program Specialist, Exercise Science Program

Position Number: 6682057
Location: West Hartford, CT
Position Type: Student Affairs and Services

University of Hartford

Program Specialist, Exercise Science Program

FLSA Classification
NE

Reports to
Program Director, Exercise Science Program

Salary Range
F1

Weeks Per Year
52

Work Week
40 hours (minimum)

Position Summary
Provides administrative support to the Exercise Science Program Director and faculty members. Develops and coordinates the program plans and office operations ensuring effectiveness. Manages the budget in consultation with program director; maintains and updates student records for academic and accreditation purposes. Takes initiative to enhance the quality, effectiveness and utility of materials and activities of the program. Coordinates information and student data, with confidentiality and tact while safeguarding the interests and well-being of the students. Performs all duties in full support of the University's mission, understanding that the positive and effective execution of these duties are instrumental to the education of the University's students.

Hiring Range
Budgeted starting salary is $23.50 to $25 per hour, depending upon experience

Key Responsibilities
Student Affairs/Admissions

Interfaces with and evaluates perspective students. Serves as a primary liaison to current and prospective students, fielding inquiries and questions and handling sensitive information with confidentiality and tact. Establishes, cultivates, and maintains effective working relationships with internal and external constituencies in the development of innovative solutions to improve the educational experience of students.
Assumes responsibility for the management, oversight, execution, and assessment of events planned and sponsored by the program, including but not limited to orientation, pinning/graduation celebrations, practice board exam testing, and alumni events.
Coordinates all graduation event details including securing location, food, supplies and drafting/printing ceremony programs, plaques, and awards/certificates.
Provide student support for course registration. Provide guidance and assistance for registration questions, errors, and overrides.
Works in collaboration with the College's Marketing Manage to assist in creation program brochures or other necessary marketing material. Updates the College's information contained in the Undergraduate Bulletins, website, as well as other written materials.
Maintains advising lists.
Assists with accreditation reports, visits, advisory boards, and fees.

Operations

Assists the Program Director with administrative management tasks including maintaining workflow, reporting procedures, creating and revising operating practices, record keeping, data collection and reporting of student data.
Ensures effective operation and detailed inventory of all program equipment (office and professional equipment) including scheduling of preventative equipment maintenance, equipment repairs, and maintaining equipment inventory for teaching spaces. Reports all facilities and/or maintenance issues to create work orders with appropriate follow up.
Keeps materials current for programs, posts job and sends announcements/emails. Work with Chair and program director to schedule faculty meetings, prepare agenda items, and document meeting minutes.
Manages course materials on file for program assessment purposes. Manages surveys; creates, disseminates, and collects results for alumni and/or fieldwork site educators for program outcomes.
Supplies orientation information for new adjuncts, processes Honorariums for guest speakers, and assists with all arrangements for vendors, etc.

Financial

Assists the Program Director with managing the budget including ordering products (books, instructional/lab supplies), laundry, and other contracted services for the program. Prepares a variety of budget-related analyses and reports for review. Utilizes the University's online data system to track budget expenses and research information.
Manages faculty TEV's for faculty development as well as professional presentations. Reviews and corrects all documents prior to Accounts Payable submission.
Provides support for all program faculty (full-time, part-time, and adjunct) and program employees including supervising student workers. Responsible for time keeping for individuals assigned via University systems.
Provides support for all program faculty (full-time, part-time, and adjunct) and program employees including supervising student workers. Submit EPAF's and responsible for time keeping for individuals assigned via university systems. Processes Honorariums for guest speakers/patient models, and assists with all arrangements for vendors, etc.
Performs other related duties as assigned.

Posting Number
PS1153P

Working Conditions
Normal office situation. Requires travel, excluding overnight stays.

Education
Bachelors Degree

Physical Effort
Typically sitting at a desk or table. Light lifting or carrying 25 lbs or less.

Special Skills
The ability to work effectively with diverse groups.

Desired Start Date

Position End Date (if temporary)

Close Date
1/27/2026

Open Until Filled
Yes

Special Instructions Summary

For full application instructions and position description, visit: https://hartford.peopleadmin.com/postings/7556